NDIS Software Pricing That Doesn't Charge You Per Support Worker
CareVisor's NDIS software pricing starts at $96 a month for up to 4 participants on the Professional plan with annual billing. It's priced by the number of participants you support, not by staff, so the per-participant rate drops as you grow, down to $2.25 per participant at 400 participants. Every plan includes unlimited support workers, a 7-day free trial, and no credit card. Move the slider on the pricing page to see the exact monthly cost for your participant count.
How CareVisor pricing works
CareVisor is priced per participant, not per staff member. It starts at $96 a month for up to 4 participants, and the per-participant rate falls as you grow, to $2.25 per participant at 400 participants on Professional annual billing. Unlimited support workers are included on every plan.
| Your size | What you pay |
|---|---|
| Up to 4 participants | From $96 / month |
| Growing providers | Per participant, and the rate falls as your participant count rises |
| 400 participants | $2.25 per participant / month |
All prices are in Australian dollars and include unlimited staff, the iOS and Android app, and Australian-hosted data. Figures above are the Professional plan on annual billing, per month, ex GST. Premium is a higher tier on the same participant scale. Optional add-ons are billed separately. To see the exact monthly cost for your participant count, move the slider on the pricing page.
What's included in every CareVisor plan?
Short answer: Every plan includes the full platform: rostering, SCHADS pay logged per shift, participant budget controls, claiming, incident reporting, credential tracking and compliance records. The six core capabilities are on both paid plans. Premium adds integrations and hands-on support.
- NDIS rostering that applies SCHADS rules from real shift times
- SCHADS pay calculation logged on every shift, in award order, ready for an auditor or a Fair Work review
- Participant budget controls that flag a roster before it pushes a participant past their plan
- NDIS claiming built from the shifts you actually delivered, meeting NDIS invoice requirements
- Incident reporting with time-stamped records
- Staff credential tracking, with expiry alerts before a lapse becomes an audit finding
See the full list on the features page.
How to work out your CareVisor cost
1. Count your active participants
Count participants, not staff. Staff numbers don't change your price.
2. Move the slider to that number
The pricing page shows your monthly cost for your exact participant count.
3. Run the trial on your real roster
Put a Sunday shift and a tight participant budget through it before you pay.
Worked example
A provider supporting 4 participants pays from $96 a month with unlimited staff on Professional annual billing. A large provider at 400 participants pays $2.25 per participant. In both cases, hiring more support workers next quarter doesn't change the price, because you're billed on participants, not headcount.
How much does NDIS software cost in Australia?
Short answer: NDIS software in Australia is usually priced one of three ways: per staff member, per participant, or as a flat tier. Per-staff pricing gets more expensive every time you hire. Per-participant pricing, like CareVisor's, stays tied to the work you're funded for while your team grows.
| Pricing model | How it works | Watch out for |
|---|---|---|
| Per staff member | Monthly fee for each worker or user | Costs rise with every hire and every casual |
| Per participant (CareVisor) | Fee scales with participants supported, rate drops as you grow | Check what counts as an "active" participant |
| Flat monthly tier | One fixed price per band | Know which band you'll grow into |
| Add-on modules | Base price plus extras | Payroll, claiming or compliance often cost extra |
Before you compare sticker prices, add up what you pay today. Most providers with 10 or more staff run a rostering app, payroll software, an accounting package, and a shared drive for compliance documents. The real cost of NDIS software is that whole stack, plus the hours your team spends re-keying data between those tools.
What does NDIS software pricing protect you from?
CareVisor starts at $96 a month on Professional annual billing, which is $1,152 a year at the entry level. Compare that with one SCHADS error.
A casual support worker on a Saturday broken shift who's paid without the broken shift allowance and the 12-hour span rule is short $58.03 per shift. If that happens once a week, it's $3,017.56 a year for one worker. Back-pay claims can reach back six years, plus interest.
Evidence you can produce
That's why CareVisor logs the SCHADS calculation on every shift against the current Fair Work Ombudsman pay guide. What you're really paying for is evidence you can produce when someone asks for it. Our SCHADS payroll audit guide shows how these errors add up.
Is there cheap or free NDIS software for small providers?
Short answer: Free options exist, like spreadsheets, invoicing templates and free accounting tiers. They can work for a solo support worker with no staff. Once you employ support workers under the SCHADS Award, free tools can't prove how each shift was paid, and that gap is where back-pay findings start.
Free or cheap tools can be enough if:
- You work alone and invoice a handful of participants.
- You're unregistered and not audited against the Practice Standards.
You'll outgrow them when:
- You hire your first support workers.
- You register, or an audit date lands.
- You're copying the same data into three or more tools.
If you're a solo worker with one or two participants, $96 a month may not be worth it yet, and we'd rather tell you that now. If you're budgeting to register, our NDIS registration cost guide covers the rest of the numbers.
Try CareVisor free for 7 days
The trial runs on a fully loaded test environment with sample data, and you don't need a credit card. In those 7 days:
Log a Sunday shift
Put a real Sunday shift through it and watch the SCHADS calculation log in order.
Test a tight budget
Build a roster against a participant budget and see it flag the risk.
Watch the evidence pack
See how your evidence pack builds as you work.
Key takeaways
CareVisor NDIS software pricing starts at $96 a month for up to 4 participants and is charged per participant, $2.25 per participant at 400 participants on Professional annual billing.
Plans are priced by participants, with unlimited staff on every plan.
Both paid plans include the six core capabilities. Optional add-ons are billed separately.
Compare against your whole current tool stack, not a single sticker price.
Every plan starts with a 7-day free trial, and no credit card is needed.
Frequently asked questions
Straight answers on what NDIS software costs and how CareVisor is priced.
How much does NDIS software cost?
What is the cheapest NDIS software for small providers?
What is the best NDIS software for solo support workers?
Does CareVisor charge per staff member?
Is there a free trial of NDIS software in Australia?
What are the NDIS pricing schedules for 2026-27?
Start with the evidence, not the invoice
It seems like you're weighing whether another monthly cost is worth it. That's fair. Don't decide from a pricing table. Run CareVisor on your own roster for 7 days and see what it catches. Prefer a guided walkthrough first?
About CareVisor
CareVisor is the NDIS operating system for Australian disability service providers, built in Sydney by NDIS operators who have prepared for and passed Quality and Safeguards Commission audits. It replaces separate rostering, payroll logic, budget and compliance tools with one NDIS provider software platform. It includes SCHADS pay logged per shift, NDIS compliance software mapped to the Practice Standards, and Australian-hosted data. Learn more about us or see why providers move to an NDIS operating system.
Audit-ready, wherever your team works.
Get the CareVisor app on iOS and Android. Rostering, compliance, claims and incident reporting travel with your team, on the platform your support workers use on every shift.
