SCHADS formula audit trail, per shift
Prove exactly how every pay run was calculated: base rate, loading, penalty, allowance, in order. This is what a SCHADS payroll audit checks, and most systems can't show it.
Built in Sydney
NDIS Software for Providers Australia
The audit-ready operating system that runs your whole NDIS business in one place. Rostering, claiming, compliance, SCHADS payroll, and participant management, connected. Built in Sydney by operators who have passed Quality and Safeguards Commission audits themselves.
No credit card. Load your real data. See your audit-readiness score on day one.
Practice Standards mapped
Hard budget blocks
SCHADS logged per shift
The stack problem
Running your NDIS business across five tools is costing you more than you think
Most Australian providers run on a stack: a rostering app, Xero for payroll, a shared drive for compliance, an inbox for incidents, and a spreadsheet holding it together.
It works, until it doesn't.
Until a worker's screening check expires and nobody notices for three weeks. Until an audit letter arrives and your evidence lives in four places that don't talk to each other. Until a SCHADS underpayment turns out to have been running for eight months.
That's not a discipline problem. It's a system problem. CareVisor replaces the stack with one connected platform, so nothing falls through the gaps.
Five tools
Rostering app
Xero for payroll
Shared drive for compliance
Inbox for incidents
Spreadsheet holding it together
One platform
Rostering, with a hard budget block
SCHADS payroll, logged per shift
Claiming, validated before submit
Incidents and SIRS, deadline tracked
One time-stamped audit trail
What you get
Everything an NDIS provider needs, in one platform
Every action produces a time-stamped audit trail by default. When an auditor asks, the answer is one click away.
| What you get | What it does for you |
|---|---|
| Rostering | Schedule staff with a hard budget block, not just a warning |
| SCHADS payroll | Calculated in award order, logged per shift, audit-provable |
| Claiming and invoicing | Right code, right price, validated before you submit |
| Participant management | Service agreements, consents, goals, care plans in one record |
| Incident and SIRS reporting | Mapped to the rules, with 24-hour deadline alerts |
| Worker screening and credentials | Live clearance status with expiry alerts |
| Compliance dashboard | Audit readiness mapped to the NDIS Practice Standards, in real time |
Why providers choose CareVisor
Three things that don't exist together anywhere else
Hard budget block at rostering
Not an advisory warning you can click past. A block. You physically can't over-roster a participant's plan budget.
Live audit-readiness score
See where you'd fail before an auditor does, mapped to the Practice Standards.
Built for your reality
Built by operators who have sat the audit
CareVisor was built in Sydney by NDIS operators who have sat on the provider side of a Quality and Safeguards Commission audit. Not a generic software company that added an NDIS module. People who have done the audit prep at 11pm and built the tool they wished they had.
01
The SCHADS Award. Pay is calculated in award order and the formula is logged on every shift.
02
The NDIS Practice Standards. The compliance dashboard shows readiness against the standards your audit is measured on.
03
The Quality and Safeguards Commission. Incident and SIRS records are mapped to the rules, with 24-hour deadline alerts.
Who it is for
The right fit for your provider size
Small and growing
Start lean, scale without switching tools
Everything a small provider needs to get through the first audit and beyond.
SIL and personal care
24/7 rostering, with the documentation bar of certification
Sleepovers, SIL funding ratios, and the higher documentation bar of certification, handled.
Multi-service
One place for the whole operation
Run rostering, claiming, compliance, and payroll across your whole operation from one place, with role-based access and a full audit trail.
If you're a sole trader with three participants, you may not need us yet, and we'll tell you that honestly. If you're running 10 or more staff with an audit on the horizon, CareVisor was built for exactly your situation.
Pricing
What it costs
Priced by the number of participants you support. Unlimited staff on every plan, so adding workers does not raise the bill.
Professional
$99 /mo
From 4 participants. All six capabilities, unlimited staff, and a 7-day free trial.
Premium
$199 /mo
From 4 participants. The same platform, with hands-on support as you scale.
Custom
400+ participants
Tailored pricing and dedicated infrastructure once you pass 400 participants.
Rates scale with participant count. Professional is $99 a month at 4 participants and $499 a month at 100. Premium is $199 a month at 4 participants and $999 a month at 100. All plans include a 7-day free trial and no lock-in. See full pricing.
Compare that to the true cost of the toolkit stack, five subscriptions plus the admin hours lost stitching them together, and one platform usually costs less while doing more.
Try it on your own data
Test us in 7 days. Bring your real data.
Don't take our word for it. Run these five tests on CareVisor, and on any platform you're comparing.
- The 10-second test. Find a worker's clearance and qualifications in ten seconds.
- The Sunday shift test. Show the SCHADS calculation for a past casual shift, formula visible.
- The deleted-row test. Change an incident record, then see who changed it and when.
- The budget test. Try to roster past a participant's plan budget. You can't.
- The standards-map test. See exactly where the evidence for each Practice Standard lives.
CareVisor passes all five. That's the difference between hoping you're compliant and proving it.
10-second testClearance and qualificationsPassed
Sunday shift testSCHADS formula visiblePassed
Deleted-row testWho changed it, and whenPassed
Budget testOver-roster blockedPassed
Standards-map testEvidence located per standardPassed
Questions
Frequently asked questions
Straight answers on NDIS software, SCHADS, and getting started.
What is the best NDIS software for small providers in Australia?
The best NDIS software for a small provider handles rostering, claiming, participant management, and compliance in one place, with pricing that doesn't climb as you add staff. CareVisor's participant-based pricing and all-in-one platform suit growing providers who don't want to switch tools later.
How does NDIS software save providers time?
It removes the manual reconciliation between separate tools. When rostering, payroll, claiming, and compliance connect, information flows automatically, credentials are tracked, claims are validated before submission, and audit evidence is captured as you work, not rebuilt before an audit.
What should I look for in NDIS provider software?
Look for budget enforcement at rostering, native SCHADS payroll with a per-shift audit trail, worker screening and credential tracking, SIRS-mapped incident reporting, and a compliance dashboard tied to the Practice Standards. If a platform can't produce audit evidence on demand, it's a tool, not an operating system.
Does CareVisor handle SCHADS payroll?
Yes. CareVisor calculates pay in SCHADS award order and logs the formula per shift, so your roster, claim, and payroll all agree and are provable at a FairWork audit.
Is there a free trial?
Yes. Start a 7-day free trial with no credit card, load your real data, and see your audit-readiness score on day one.
Information on this page is general in nature and is not legal, payroll, industrial relations or audit advice. Always check current official requirements and obtain professional advice for your organisation's circumstances.
Stop running your NDIS business on hope
The providers who breeze through audits aren't luckier or more diligent. Their system captured everything as they worked, so audit day was a confirmation, not a scramble.
Yours can do the same.
Prefer to talk first? Book a free FairWork Diagnostic — a 30-minute review with Ahmed and a written exposure report within 3 business days. No product pitch on the call.
Audit-ready, wherever your team works.
Get the CareVisor app on iOS and Android. Rostering, compliance, claims and incident reporting travel with your team, on the platform your support workers use on every shift.
Available on iOS and Android · Unlimited staff on every plan · Aussie-hosted data
