SCHADS formula audit trail, per shift
Prove exactly how every pay run was calculated. It's what a SCHADS payroll audit checks, and most platforms can't show it.
Built in Sydney
The NDIS Service Provider Platform
Run your entire NDIS business from one audit-ready platform. Rostering, participant management, claiming, SCHADS payroll, and compliance, connected. Built in Sydney by operators who've passed Quality and Safeguards Commission audits themselves.
No credit card. Load your real data. See your audit-readiness score on day one.
Practice Standards mapped
Hard budget blocks
SCHADS logged per shift
What is an NDIS provider platform?
An NDIS provider platform is all-in-one software that runs a registered provider's operations and compliance in one place: rostering, participant management, claiming, incident reporting, and payroll. Unlike separate tools stitched together, a true platform captures audit evidence as you work, so nothing falls through the gaps. CareVisor is that platform, built specifically for Australian NDIS providers.
One platform, not five tools
Why NDIS providers need one platform, not five tools
Most providers run their business across a stack: a rostering app, Xero for payroll, a shared drive for compliance, an inbox for incidents, and a spreadsheet holding it together.
It works, until the day it doesn't. Until a worker's screening check expires unnoticed. Until an audit letter arrives and your evidence lives in four disconnected places. Until a SCHADS underpayment surfaces after eight months.
That's a system problem, not a discipline problem. CareVisor replaces the stack with one connected NDIS provider platform, so your roster, claims, payroll, and compliance all talk to each other.
Five tools
Rostering app
Xero for payroll
Shared drive for compliance
Inbox for incidents
Spreadsheet holding it together
One platform
Rostering, with a hard budget block
Participant management
Claiming and SCHADS payroll
Incidents, screening, compliance
One time-stamped audit trail
What you get
Everything your NDIS business needs, in one place
| Module | What it does |
|---|---|
| Rostering | Schedule staff with a hard budget block, not just a warning |
| Participant management | Plans, goals, service agreements, and consents in one record |
| Claiming and invoicing | Right code, right price, validated before you submit |
| SCHADS payroll | Calculated in award order, logged per shift, audit-provable |
| Incident and SIRS reporting | Mapped to the rules, with 24-hour deadline alerts |
| Worker screening and credentials | Live clearance status with expiry alerts |
| Compliance dashboard | Audit readiness mapped to the Practice Standards, in real time |
Every action produces a time-stamped audit trail by default.
Why providers choose CareVisor
What makes CareVisor different
Three things that don't exist together anywhere else
Hard budget block at rostering
Not an advisory warning. You physically can't over-roster a participant's plan budget.
Live audit-readiness score
See where you'd fail before an auditor does, mapped to the NDIS Practice Standards.
Built in Sydney by NDIS operators who have sat on the provider side of a Quality and Safeguards Commission audit. Not a generic software company that bolted on an NDIS module.
Who it is for
The right platform for your provider size
Small and growing providers
Start lean and scale without switching tools
For the deeper comparison, see our guide to NDIS software for small providers.
SIL and personal care providers
Sleepovers, ratios, and certification documentation
24/7 rostering with sleepovers, SIL funding ratios, and the higher certification documentation bar, handled.
Multi-service providers
One place for the whole operation
Run everything across your operation from one place, with role-based access and a full audit trail.
If you're a sole trader with three participants, you may not need a full platform yet, and we'll say so honestly. Running 10 or more staff with an audit on the horizon? This was built for you.
Pricing
Simple pricing
No per-user pricing that punishes growth. Unlimited staff on every plan. Rates scale with the number of participants you support.
Professional
$99 /mo
From 4 participants. $499 a month at 100 participants. All six capabilities, unlimited staff, and a 7-day free trial.
Premium
$199 /mo
From 4 participants. $999 a month at 100 participants. The same platform, with hands-on support as you scale.
Custom
400+ participants
Tailored pricing and dedicated infrastructure once you pass 400 participants.
Rates scale with participant count. Professional is $99 a month at 4 participants and $499 a month at 100. Premium is $199 a month at 4 participants and $999 a month at 100. All plans include a 7-day free trial, no lock-in. See full pricing.
Try it on your own data
Test us in 7 days. Bring your real data.
Run these five tests on CareVisor, and on any platform you compare:
- 10-second test. Find a worker's clearance and qualifications in ten seconds.
- Sunday shift test. Show the SCHADS calculation for a past casual shift, formula visible.
- Deleted-row test. Change an incident record, then see who changed it and when.
- Budget test. Try to roster past a participant's budget. (You can't.)
- Standards-map test. See exactly where the evidence for each Practice Standard lives.
CareVisor passes all five. For how this ties to your audit, see how to prepare for an NDIS audit and what NDIS auditors check.
10-second testClearance and qualificationsPassed
Sunday shift testSCHADS formula visiblePassed
Deleted-row testWho changed it, and whenPassed
Budget testOver-roster blockedPassed
Standards-map testEvidence located per standardPassed
Questions
Frequently asked questions
What is an NDIS provider platform?
An NDIS provider platform is all-in-one software that runs a registered provider's operations and compliance, rostering, participant management, claiming, incidents, and payroll, in one connected system, capturing audit evidence as you work.
Is there an NDIS app for providers?
Yes. CareVisor works across web, iOS, and Android, so support workers can log shifts and notes on the go while managers run rostering, claiming, and compliance from one platform.
What is the best NDIS platform for small providers?
The best platform for a small provider is all-in-one, audit-ready, and priced by participant count rather than per user, so it doesn't get more expensive as you add staff. CareVisor's Professional plan suits small and growing providers.
Does CareVisor handle SCHADS payroll?
Yes. CareVisor calculates pay in SCHADS award order and logs the formula per shift, so your roster, claim, and payroll agree and are provable at a Fair Work audit.
How much does an NDIS provider platform cost?
CareVisor prices by participant count, with unlimited staff on every plan. Professional is $99 a month at 4 participants and $499 a month at 100. Premium is $199 a month at 4 participants and $999 a month at 100. Above 400 participants, pricing is custom. All plans include a 7-day free trial and no lock-in.
Is there a free trial?
Yes. Start free for 7 days, no credit card, load your real data, and see your audit-readiness score on day one.
Stop running your NDIS business on hope
The providers who breeze through audits aren't luckier or more diligent. Their platform captured everything as they worked, so audit day was a confirmation, not a scramble.
Yours can do the same.
Prefer to talk first? Get in touch.
About
About CareVisor
CareVisor is the audit-ready operating system for Australian NDIS providers, built in Sydney by NDIS operators who have prepared for and passed Quality and Safeguards Commission audits firsthand. Rostering, participant management, claiming, incident reporting, worker screening, and SCHADS payroll live in one platform, mapped to the NDIS Practice Standards, with a time-stamped audit trail captured by default. Start your free 7-day trial at carevisor.com.au.
Audit-ready, wherever your team works.
Get the CareVisor app on iOS and Android. Rostering, compliance, claims and incident reporting travel with your team, on the platform your support workers use on every shift.
Available on iOS and Android · Unlimited staff on every plan · Aussie-hosted data
